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Harnessing Claude AI for Modern Project Management
- Introduction
- Why project managers need AI now
- The administrative burden problem (50%+ of PM time)
- What is Claude AI?
- Overview of Claude and Anthropic's approach
- Key concepts: Constitutional AI, advanced reasoning, agentic capabilities
- Claude model family overview (Opus, Sonnet, Haiku)
- Claude's Core Strengths for Project Management
- Massive context window
- Deep reasoning and analysis
- Enterprise-ready features (Projects, Artifacts, Security)
- Project Planning and Initiation
- Drafting project charters
- Creating a Work Breakdown Structure (WBS)
- Generating schedules and budgets
- Automated Task Management and Visual Dashboards
- Interactive task planners
- Visual Kanban boards and dashboards
- Integration with PM tools (Asana, Jira, Monday.com)
- Streamlining Team Communication and Documentation
- Automated meeting summaries
- Centralized knowledge with Claude Projects
- Drafting stakeholder communications
- Proactive Risk Management
- Building and maintaining RAID logs
- Predictive risk identification
- Mitigation and contingency planning
- Effective Prompting: A Project Manager's Guide
- Best practices for prompting
- Example prompts for common PM tasks
- Proven ROI: Real-World Business Impact
- Case studies (Bridgewater, Novo Nordisk, Palo Alto Networks, TELUS)
- The Future: AI as a Project Team Member
- Shift to agentic workflows
- What this means for project managers
- Conclusion and Key Takeaways
- Recap of action steps
- Q&A
Overview of the webinar
Modern project managers face a persistent challenge: too much time spent on administrative work, and not enough on strategic leadership. Research shows that tasks like status reporting, scheduling, and documentation can consume more than half of a project manager's workweek. This webinar addresses that challenge directly by teaching professionals how to integrate Claude AI, a leading large language model, into their day-to-day project management practice.
The session begins with an overview of what Claude AI is and why it's uniquely suited for project work, including its ability to process massive amounts of information at once, reason through complex, multi-step problems, and maintain persistent, organized workspaces for each project. From there, the webinar walks through practical applications across the full project lifecycle: drafting project charters, building work breakdown structures, generating schedules and budgets, and creating interactive dashboards and task trackers, all in plain, everyday language.
Attendees will also learn how Claude can strengthen team communication and proactive risk management. This includes automating meeting summaries, extracting action items, and maintaining a live RAID log (Risks, Assumptions, Issues, Dependencies) that stays up to date without constant manual updates.
The webinar dedicates time to effective prompting techniques, giving attendees a reusable framework for getting accurate, high-quality results from Claude on any project task.
To ground the material in real business value, the session references case studies from companies like Novo Nordisk, Bridgewater Associates, Palo Alto Networks, and TELUS, showing measurable time savings and productivity gains from AI adoption.
By the end of the webinar, attendees will understand not only how to use Claude AI as a productivity tool, but how to begin thinking of it as an active project team member, one capable of handling operational execution so managers can focus on higher-value strategic decisions.
Who should attend?
- Project Managers
- Senior Project Managers
- Program Managers
- Portfolio Managers
- PMO Directors / PMO Managers
- Project Coordinators
- Product Managers
- Scrum Master / Agile Coach
- Operation Managers
- Business Analysts
- Team Lead / Delivery Lead
- Director of Operations
- IT Project Managers
- Construction Project Managers
- Engineering Project Managers
- Clinical Project Managers (pharma)
- Technical Project Managers (software/cybersecurity)
- Financial Project Managers (finance/investment)
- Telecom Project Managers
- VP of Operations
- VP of Project Management
- Director of Project Management
Why should you attend?
Project managers spend over half their time on administrative work—status reports, scheduling, documentation—instead of strategic leadership. This webinar shows you how to reclaim that time using Claude AI, one of today's most advanced AI assistants.
You'll learn practical, ready-to-use techniques for drafting project charters, building work breakdown structures, and generating schedules and budgets in minutes instead of hours. We'll cover how to automate meeting summaries, maintain a living RAID log for risk management, and create interactive dashboards and Kanban boards without writing a single line of code.
Real companies are already seeing results: Novo Nordisk cut a 10-week documentation process down to 10 minutes, and TELUS saved an estimated 500,000 staff hours annually by scaling AI across their teams. This session translates those wins into steps you can apply immediately in your own projects.
Whether you're new to AI tools or looking to sharpen your skills, you'll leave with a practical prompting guide, real-world examples, and a clear roadmap for turning Claude into your most valuable project team member—so you can spend less time on busywork and more time on the strategic decisions that matter.
Faculty - Ms.Deb Schaffer, PMP
Deb Schaffer, PMP is President of ProProject Manager. She has over 30 years of experience in technical writing, project management, corporate technical training and instructional design, marketing, and process management. She has been a certified Project Management Professional (PMP) for 20 years and is also a certified Black Belt in Process Management. Deb has worked for large, Fortune 500 companies as well as small startups. She has embraced new technologies such as ChatGPT and utilized them for the benefit of client companies. She teaches classes for Colorado Free University and is an active member of the Mile-Hi Chapter of the Project Management Institute.